Privacy Policy for NatureMinded Coping during Covid-19 – Surveys

Privacy Policy – Register Prescription

This is NatureMinded Privacy Policy on Coping during Covid-19 Surveys by GDPR regulation. It was made on June 23rd, 2020.

1) Controller

NatureMinded, B0675 937 273 (Katriina Kilpi) Kloosterstraat 1, 1.06, Melle 9090 Belgium

2) Contact persons in matters relating to the register

Katriina Kilpi, Kloosterstraat 1, 1.06, Melle 9090 Belgium

3) Register name

Coping during Covid-19 Surveys respondent register

4) Purpose of processing personal data

The data will be sued to further our understanding in aspects pertaining to mental health during COVID-19 crisis. The data will be used to gain knowledge and increase understanding that will then be used in raising awareness on ways to support mental health during future pandemics

5) Data content of register

Survey questions relating to mental health, anxiety levels. Satisfaction in life, nature relatedness, greenness of neighborhood where respondent lives in, activities relating to nature, behaviour during covid-19 in relation to spending time outdoors. Email addresses submitted by people voluntarily when they want to hear more about the results of the study. Also in case they want to submit a personal story about their nature relatedness during the pandemic, in this case they also email to Natureminded with their story. However, this data cannot be linked to their data in the survey.

6) Sources of information

Information is collected from the respondent himself. The person personally signs up for the survey, after which he or she has the choice to contact NatureMinded by email in case they want to hear about the data and or if they want to tell more about their experiences relating to nature during the pandemic. However, this data cannot be linked to their data in the survey.

7) Deliveries of information

Respondent information is received and handled by: NatureMinded.

The collaborators of  NatureMinded who afre participating in the creation of this survey will need access to some of the information. Only NatureMinded, however will have access to the stories collected and the connection to the email addresses of the respondents, which is essential for analysing the input.

8) Transfer of data outside EU and EEA

Not applicable.

9) Registry protection principles

Careful handling of the registry is ensured and data processed by the information systems will be adequately protected. The respondent registry information is stored in the controller’s system, that is protected by the operating system security software. Entering the system requires entering a username and password. The system is also protected by firewalls and other technical means. The information contained in the register is located in locked and secured spaces.

10) The right to inspect and rectify

Every person whose data is submitted by email has the right to check his / her data stored in the registry and to demand that any incorrect information be corrected or incomplete information supplemented. The requests for changes should be sent in writing to the controller. The customer has the right to inspect personal data concerning himself, the right to correct the information, limit the processing (e.g. to prohibit marketing), the right to object to the processing, and the right to appeal to the supervisory authority. A person has the “right to be forgotten” only if the company has no statutory obligations to continue the processing of customer’s personal data.

11) Other rights relating to processing of personal data

A person in the register has the right to request the deletion of his / her personal data from the register. Also, those who are included in the register also have rights under the EU’s general data protection regulation such as restricting the processing of personal data in certain situations. Requests should be sent in writing to the controller of the register.